Payment Request

Account

Operator creates a Payment Request to the Manager (Director) to offer payment to the Supplier with provided services.

Below are the Configure, Creating Request, Accept Request, you need to follow each step to have this task.

1. Configure Roles & Permissions Access:

Access: Menu -> System -> User Roles

In the Name column, find to the Roles you want to Authorize (in the image below, select Director/Full Authority)

(Image: Accessing Roles & Authorities)

Find 2 functions as shown below:

1. Report -> Request for Payment, click in the column See as shown below

2. General report -> Accounting -> Request for payment click as shown below, with operation: Full Authority, View, Add, Edit, Delete, Print, Export, Pay Permission.

(Image: Authority of payment request function)

2. User configuration

Access: Menu -> System -> Account Management, at the end of each user click as shown below and select Edit

(Figure: Access to 01 user to configure)

Select the Roles & Department tab, select the Role in SECTION 1 (select Director/General) for which you have configured the Payment Request function, this user will have the role to access the Payment Request to Permit.

(Image: Select the Role of Director/Full Authority with the function of Permit Payments)

3. Create payment request

Step 1: Access: Menu > Operation > Service Operation > Estimated Expense Tab (Image below)

The Operator in the Travel Agent creates a Payment Request of services to the Supplier.

At the screen below, select the arrow to create a ticket

(Image: Create a Payment Request form with the condition that the service is Authenticated)

Note: The condition for making a Payment Request is that the service has been verified by the Provider

Step 2: After click

to create request payment, the Pop Up Panel is shown below

(Image: Information above is a Payment Request)

You need to text the information in the red circle marked with (*) picture below

(Image: general information in the Payment Request Form)

In this receipt:

Click the recipient's name, usually the name of the supplier you want Create a Payment Request
Receipt type: Select Advance / Pay in full / Deposit / Other
Payment: Bank Transfer / Cash / Credit Card

(Image: Date/Month/Year of Payment request)

In this image:

Accounting date: This is the date of arising accounting transactions
Date voucher: Payment due date to Supplier, notice of payment due date from Operations to Accounting
Number of Receipts: automatic (should not change this code)
Currency: Payment currency. If the Currency is the same as the system's default Currency, the Rate is equal to 1. If it is not the same as the system's default Currency, if you want to change the exchange rate, click to automatically update rate.

(Image: Content of payment + total amount of payment request)

In there:

Accounting content: Will include content, debit account, credit account, amount, object and contract code.
Note: For sales, operations, accountants can note information related to customers and services (Account information, customer information and other information...)

Function Notes

Function: Create payment request and automatically Save

The same function as the Request for payment and adds the Print function (Use when needing to sign or save documents)

After using one of the above two functions, the system will automatically create 01 payment request at the User whose role is to permit the payment request.