Cruise
Cruise
General | Contact | Cabin Class | Cabin Rate | Booking | Quotes | Bank Account
Contract | Task | Appointment | Email | Prepaid ManagementThe Cruise Supplier system allows the management of Cruise suppliers.
to add 01 new supplier Cruise, add a minimum of fields marked with *. Then, click 
to save the basic information of a cruise.
and then select Edit to continue adding data according to the Tabs shown below:
1. General
+ Code: To distinguish it from other providers, this code is automatically generated when add new, can be changed accordingly. Supplier codes can't be the same
+ Status: The status of the supplier in relation to the business
+ Cruise: Name of supplier
+ Type of Cruise: Select cruise type (The options for cruise types can be changed at Menu > Categories > Cruise > Cruise types)
+ Star: The star class of the cruise
+ Cruise Class: Class of Cruise (The options for Cruise Class can be changed at Menu > Categories > Services > Cruise > Cruise Class)
+ Address: Address of the supplier, including 3 fields Country - City - Address
+ Email: Contact email of supplier (When the Operator makes a booking with Supplier, this email is automatically used by the system)
+ Phone Number/Fax/Hotline: Contact
+ Website: Website of supplier
+ Services: Types of services that this Supplier provides in addition to cruise services (tickets, restaurants,...)
+ Description: Description, general introduction of the supplier
+ File: Attach files related to the hotel such as contracts, business licenses, .....
New: New supplier cooperates with business
Active: The supplier has cooperated with the business for a certain period of time
Failed: Stop cooperating
Urgent: Preferred supplier
Closed: Supplier has stopped working
If one of the 4 fields: Supplier Name, Abbreviation, Bussiness License (or Tax ID) is added with other Suppliers in the system, the system will warn "Duplicate data error" as shown in the picture below. The system allows you to choose Continue saving or Cancel.
Image: Warning when data is duplicated with other Supplier in the system
b) COD: It is a function to set up a payment schedule between businesses and suppliers based on the date of service use
Including:
- COD Before: Pay for Supplier before the date of service use
- COD After: Pay for Supplier after the date of service use
c) Weekend: Is the function to set the weekend according to the policy of each different hotel supplier and make it easier to calculate the hotel room price.
- When calculating tour price, the system still defaults to using weekday prices because it is not known when the guests will go. When transfering to booking and quotation (knowing the EXACT time the guests will go) the system still defaults to showing weekday prices to avoid errors in case guests book hotels on both weekdays and weekends. At this time, the seller needs to re-add the weekend price according to the hotel's price based on previously added hotel Supplier. To review hotel prices, select
to review price list.
Step 2: In the Command column find the line with the path /cronjobs/supplier_debt.php and click 
to edit and setting
Including:
- Minutes, hours: Time to send payment reminders to accounting email and admin email
- Day of the month, Month, Day of the week, Command, Type: to system default
- Date of notification of supplier debt: The number of days the notice is sent to email before the COD payment due date
- peration: Open/Close email notification function
For example:
Service date is August 24, 2022.
COD Before: 3 days > Payment date is August 21, 2022.
Debt Supplier notification date: 7 days before > The system will send a reminder email to pay Supplier's debt on August 14 - 20, 2022.
The system will send a reminder email to the Accountant's mailbox within the set time until the Accountant completes the payment to this Supplier.
2. Contact
- Click 
to add a new contact, then fill in the required information
- Click at the contact want to change the information. After editing, click 
to finish
- Click 
to delete
to view
3. Cabin Class
Cabin Classes as well as the number of Cabins that the Crusie Supplier has.
- Click 
to fill in more information about Cabin Class. The system opens the Popup interface allowing to fill in data according to the form:
Including:
+ Tittle: Name of cabin
+ Total Rooms: the number of Cabins
+ Number of persons.../room: Standard number of person in the room of this cabin class
+ FOC (Free Of Charge): is a policy of free to use the service when a guest makes a reservation that reponses the number of rooms previously set out
+ Note
to edit. Then, click to finish.- Click to delete4. Cabin Rates
will display a pop-up table as shown below
Step 1: Click 
to download the sample file
Step 2: Enter data into the file and then upload it back to the system
Step 3: Click 
để hoàn thành thao tác tải file lên
Note:
- Button Important: Overwrite all old room data has the function of overwriting existing data in the system at the respective Supplier. The system will check the service code to override.
- When adding the data to the Excel file, you need attention, view here
For example: Service A has code 123, the system checks correctly this code 123 to overwrite data on the service. All remaining services won't be affected.
to add new cabin rates for each Cabin Class
+ Enter the required information in the table. Then, click to finish
+ Code: Service code. Each service will own a unique code and must not be the same code with other services
+ Cabin Class: Click 
to select the Cabin Class entered at the Cabin Class tab. Or click 
to add a new Cabin Class.
+ Service
+ Itinerary: Cruise itinerary. Cruise options can be managed at Menu > Category > Cruise > Cruise itinerary
+ Applied Time: Time to apply the supplier's price list according to the signed contract
+ Currency: Select the currency of the service
+ Nett price (2pax): The price that the Supplier agrees to provide the service (service purchase price) is applicable for 2 persons/ room
+ Sale price (2pax): Service price is applicable for 2 persons/ room
+ Nett price (1pax): The price that the Supplier agrees to provide the service is applicable for 1 person/ room
+ Sale price (1pax): Service price is applicable for 1 person/ room
+ Note
+ VAT 10%: If the Nett price includes VAT, please tick this boxNote:
+ Fields marked with * are required fields, cannot be left blank otherwise the information cannot be saved.
+ To view the price update history to catch the price increase or decrease after each change, click 
, the system displays Price change history.
5. Other Service
- To add other services except cruise to the Cruise supplier, click
, then click on the desired service and click to 
the selected service. - To add other service click , add the information in the pop-up panel and click
6. Booking
- 
displays the total number of bookings/tours using the supplier's services
- Select the time period from... to... then click 
to search for bookings/tours within the filtered period
- Click 
to print the list of bookings/tours in the filtered period
- Click 
to download the tour/booking list in the filtered period (format: Excel)
- Click at each service to view its details
7. Quotes
Statistics of Quotes related to that supplier in case that Supplier acts as a customer who wants to buy tour, the tab displays the number of quotes for the Supplier on the required tour.
- 
is the number of Quotations generated for the Supplier
- Click 
to add new quote
- Click at the Quote you want to edit, then change the necessary information.
8. Bank Account
- Click to add a new Bank Account. Information to be entered includes:
+ Account number: Bank account number
+ Account name: Bank account name
+ Bank name: Name of the bank registered to open the account
+ Open at a branch: Branch opens a bank
+ Swift code: Bank-specific codes are used in global interbank transactions. Usually, Swift Codes need to be provided when making foreign transactions.
Note: The information fields when adding a new account are required to be filled in, cannot be left blank otherwise it is not possible to add a new account.
- After adding all information, click to save the added information.
- Click to edit, then change the necessary information.
to delete the Bank Account in the list.9. Contract
Manage the list of Contracts signed between the enterprise and the Cruise Supplier
Image: Contract tab in Cruise details
- Click to add a new Contract. Fill in the necessary information about the Contract, attach the file if necessary, then press to finish. Any fields that are not necessary can be omitted.
- Click at the contract which you want to change information.
- After editing, click to finish.
- Click to detele the contract.
to view the contract10. Task
Image: Tasks tab in the details of a Cruise Supplier.
- Click to add new task. The information to enter includes:
+ Task name: Title of working
+ Estimated Time: Suggested time to do the job, deadline
+ Operate by: Select the recipient of the working, the system displays a list of all user accounts in the system. Multiple people can select at the same time. When clicking Save job, the job recipient will be notified through Email
+ Task: Categorize work
+ Priority: The importance of the working so that the recipient can arrange a reasonable time to complete the work
+ Description/ Note: Detailed content of the working, notes of the Assignor to the Recipient
+ Attachment: Attach files related to the assigned work. After adding the information, click to finish
Image: Add new task
- Click at the task which you want to change information.
- After editing, click to finish.
to detele the Task. to view the Task11. Appoinment
- Click to add a new appointment, the information to enter includes:
+ Content: Appointment content. This is a required field to be filled in.
+ Location: Working place, working exchange
+ Type of work: Choose how to handle work
+ Starting date - Finishing date: Date of appointment
+ Description/ Note: Explain the content, outline through the content, the purpose of the appointment
- Click at the Appointment which you want to change information.
- After editing, click to finish.
to detele the Appointment. to view the Appointment12. Emails
This tab statistics of all emails booked with Cruise Supplier. Bookings with the Supplier are performed in the Operation
Image: Tab Email in the Cruise Supplier
- Click
to view or delete email content booked with the Suppliers. - To resend the email to Suppliers, click
Image: View the email content sent to the supplier
13. Prepaid Management
Manage the amounts paid to Cruise Suppliers but not yet used, deduct payment for the next service
Image: Prepaid Management of Cruise Supplier
- Click 
to top up the Supplier's prepayments. Including:
+ Description: Explain the reason for the deposit
+ Amount: Additional recharge amount
+ Currency unit: Select the appropriate currency.
Image: Add new Credit
- Click to correct the amount of the deposit added.
- Click to Remove additional deposited funds.
Note:
Amounts in parentheses () are those that have been used, then the system deducts from the total amount deposited and display in the Balance section. If the Balance shows the amount in parentheses, the deposit amount is negative and businesses need to Top-up to use it for the next service of the Supplier.
Update: 12/2022
