Visa
The Visa Service Supplier system allows the management of Visa suppliers.
to add 01 new supplier, add a minimum of fields marked with *. Then, click 
to save the basic information of the supplier
and then select Edit to continue adding data according to the Tabs shown below:
1. General
+ Code: to distinguish it from other suppliers, this code is automatically generated when add new, can be changed accordingly. Supplier codes can't be the same
+ Status: The status of the hotel in relation to the business
+ Name: Name of the supplier
+ Address: Address of the supplier, including 3 fields Country - City - Address
+ Email: Contact email of the supplier (When the Operator makes a booking with Supplier, this email is automatically used by the system)
+ Phone number/Fax/Hotline: Contact
+ Website: Website of the supplier
+ Services provided: Types of services that this Supplier provides in addition to Visa services (tickets, restaurants, cruises, ..)
+ Evaluation: In the process of using the service, the customer can evaluate the quality of the service. The system will make statistics automatically based on those evaluations
+ Description: Description, general introduction of the supplier
+ File: Attach files related to the supplier such as contracts, business licenses, ...
New: New supplier cooperates with business
Active: The supplier has cooperated with the business for a certain period of time
Failed: Stop cooperating
Urgent: Preferred supplier
Closed: Supplier has stopped working
If one of the 4 fields: Supplier Name, Abbreviation, Bussiness License (or Tax ID) is added with other Suppliers in the system, the system will warn "Duplicate data error" as shown in the picture below. The system allows you to choose Continue saving or Cancel.
Image: Warning when data is duplicated with other Supplier in the system
b) COD: It is a function to set up a payment schedule between businesses and suppliers based on the date of service use
Step 2: In the Command column find the line with the path /cronjobs/supplier_debt.php and click 
to edit and setting
Including:
- Minutes, hours: Time to send payment reminders to accounting email and admin email
- Day of the month, Month, Day of the week, Command, Type: to system default
- Date of notification of supplier debt: The number of days the notice is sent to email before the COD payment due date
- Peration: Open/Close email notification function
For example:
Service date is August 24, 2022.
COD Before: 3 days > Payment date is August 21, 2022.
Debt Supplier notification date: 7 days before > The system will send a reminder email to pay Supplier's debt on August 14 - 20, 2022
The system will send a reminder email to the Accountant's mailbox within the set time until the Accountant completes the payment to this Supplier.
2. Contact
Manage a list of Supplier contacts such as Director, Sales, Accountant,...
- Click 
to add a new contact, then fill in the required information
- Click at the contact want to change the information. After editing, click 
to finish
- Click 
to delete
to view
3. Services
Include service information of the Supplier
There are 02 ways to add new services:
1: IMPORT
Download the Import file in the Supplier's Services Tab
Enter data according to minimum data requirements:
Note:
+ When adding the data to the Excel file, you need attention, view here
+ The system checks for duplicate product codes, so each service provided has a unique code, no duplicates
+ When copying data to a file, select Paste value only
2. ADD DIRECTLY
- Click 
to add a new Visa service
The required information includes:
+ Code: Service code
+ Name of service
+ Applied Time: The period under the contract to apply the price policy for Supplier
+ Currency: Select the currency of the service
+ Nett Price: The price paid to the Supplier
+ Sale Price: The sale price for customers of the travel company
+ Note
+ VAT 10%: If the price in the contract is the price inclusive of 10% VAT, you need to tick this box so that when finalizing the tour, the system can extract VAT-In in the service price.
Note:
+ Icon 
will appear in the Code column for services that have passed the applied time period.
+ The service price can be selected in many different currencies in the list.
+ To view the service price update history, for the purpose of capturing the price increase or decrease after each change, click 
the system will display Price Change History.
4. Booking
Image: Booking tab in Visa details
- 
displays the total number of bookings/ tours using the supplier's services
- Select the time period from... to... then click 
to search for bookings/tours within the filtered period
- Click 
to print the list of bookings/tours in the filtered period
- Click 
to download the tour/booking list in the filtered period (format: Excel)
- Click at each service to view its details
5. Quotes
Statistics of Quotes related to that supplier in case that Supplier acts as a customer who wants to buy tour, the tab displays the number of quotes for the Supplier on the required tour.
Image: Tab Quotes in Visa details
- 
is the number of Quotations generated for the Supplier
- Click to add new quote
- Click 
at the Quote you want to edit, then change the necessary information.
6. Bank Account
+ Click to add a new Bank Account. Information to be entered includes:
+ Account number: Bank account number
+ Account name: Bank account name
+ Bank name: Name of the bank registered to open the account
+ Open at a branch: Branch opens a bank
+ Swift code: Bank-specific codes are used in global interbank transactions. Usually, Swift Codes need to be provided when making foreign transactions.
Note: The information fields when adding a new account are required to be filled in, cannot be left blank otherwise it is not possible to add a new account.
- After adding all information, click 
to save the added information.
- Click at the bank account you want to edit, then change the necessary information.
at the Bank Account you want to delete to delete the Bank Account in the list.7. Contract
Manage the list of Contracts signed between the enterprise and the Visa Supplier
Image: Contract tab in Visa details
- Click to add a new Contract. Fill in the necessary information about the Contract, attach the file if necessary, then press to finish. Any fields that are not necessary can be omitted.
- Click at the contract which you want to change information.
- After editing, click to finish.
- Click to detele.
- Click to view the contract
8. Task
Image: Tasks tab in the details of a Visa Supplier.
- Click to add new task. The information to enter includes:
+ Task name: Title of working
+ Estimated Time: Suggested time to do the job, deadline
+ Operate by: Select the recipient of the working, the system displays a list of all user accounts in the system. Multiple people can select at the same time. When clicking Save job, the job recipient will be notified through Email
+ Task: Categorize work
+ Priority: The importance of the working so that the recipient can arrange a reasonable time to complete the work
+ Description/ Note: Detailed content of the working, notes of the Assignor to the Recipient
+ Attachment: Attach files related to the assigned work. After adding the information, click to finish
Image: Add new task
- Click at the task which you want to change information.
- After editing, click to finish.
to detele the Task. to view the Task9. Appointment
- Click to add a new appointment, the information to enter includes:
+ Content: Appointment content. This is a required field to be filled in.
+ Location: Working place, working exchange
+ Type of work: Choose how to handle work
+ Starting date - Finishing date: Date of appointment
+ Description/ Note: Explain the content, outline through the content, the purpose of the appointment
- Click at the Appointment which you want to change information.
- After editing, click to finish.
to detele the Appointment. to view the Appointment10. Emails
This tab statistics of all emails booked with Visa Suppliers. Bookings with the Supplier are performed in the Operation.
Image: Tab Email in the Visa Supplier
- Click
to view or delete email content booked with the Suppliers. - To resend the email to Suppliers, click
Image: View the email content sent to the supplier
11. Prepaid Management
Manage the amounts paid to Visa Suppliers but not yet used, deduct payment for the next service
Image: Credit Management of Visa Supplier
- Click 
to top up the Supplier's prepayments. Including:
+ Description: Explain the reason for the deposit
+ Amount: Additional recharge amount
+ Currency unit: Select the appropriate currency.
Image: Add new Credit
- Click to correct the amount of the deposit added.
- Click to Remove additional deposited funds.
Note:
Amounts in parentheses () are those that have been used, then the system deducts from the total amount deposited and display in the Balance section. If the Balance shows the amount in parentheses, the deposit amount is negative and businesses need to Top-up to use it for the next service of the Supplier.
Update: 12/2022
Hotel | Guide | Visa | Air Ticket |Restaurant | Cruise |
| Land Tour | Car | Train | Boat | Bus | Landscapes Ticket| Other Service |
